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Collections

Collections are ways of collating data that bring it together under a theme. They can be either private or public and can be assigned a DOI.

 

How to create a Collection

Go to the Collections tab under My Data. Complete the sections with a green dot next to them to make it public. Click Save changes once you’ve completed the form.

 

How to add content to a Collection

Once you have created a Collection, you can start adding items to it. Click the “Add content” button at the top right of the items section.

You can search for content from three sources:

  • My content: Your own public and private items.
  • Your institution’s portal: Public content from your institution.
  • Figshare.com: Public content from across Figshare.

You can filter and sort the search results to find the items you’re looking for.

To add items, select them from the list. You can select multiple items at once. For items with multiple versions, you can choose which version to add. Once you’ve selected your items, click the “Add items” button.

The Collection Landing Page provides an overview of your Collection and tools for managing it. You can access this page by clicking on a Collection’s title from the Collection Listing Page.

Here you’ll find the Collection’s title, status (public or private), and details like creation and modification dates, authors, and other metadata. You can expand the Collection details to see the full description, funding information, related materials, categories, and keywords.

 

How to manage a Collection

The Manage Collection button provides several options:

  • Edit: Opens the edit page for the Collection.
  • Preview: Opens a preview of the Collection.
  • Publish: Makes the Collection publicly available. This option is only available if all items in the Collection are public and all mandatory metadata fields are complete.
  • View public version: For public Collections, this opens the public version of the Collection in a new tab.
  • Generate version: For public Collections, this creates a new version of the Collection.
  • Generate/Copy private link: Creates a private link to share your Collection with others.

Delete Collection: Deletes a private Collection.

 

How to publish a Collection

To publish a Collection, all the items within it must be public. If your Collection contains private items, you will not be able to publish it. You’ll also need to make sure you’ve filled out all the mandatory metadata fields.

When you’re ready to publish, click the ‘Publish’ button from the “Manage Collection” menu. You’ll be asked to confirm that you want to make the Collection and its contents publicly available.

Once published, your Collection will have a persistent identifier (DOI or Handle) that you can use to share and cite your work.

 

Updating a Collection

You can update a Collection at any time by editing its metadata or adding and removing items.

Changes made to a public Collection will not automatically be published to the live page. This is done to allow users to make gradual changes to a Collection over time without sharing the changes publicly. If you make changes to a published Collection, a notification banner will appear, prompting you to publish the changes. You can then choose to publish the changes, which will create a new version of the Collection.

If an item in your Collection has been updated with a new version, you’ll see a notification and have the option to update the item to its latest version within the Collection.

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