Sharing private items

If you have content in your account that is either unpublished or is published but embargoed, and you want to provide access to colleagues privately, you have two options. You can create a private link to share the item or you can use a Project to provide access.

Private links

Please see the section in this guide on private links. This method will give access to the metadata and files for the private or public item you want to share.

When to use the private link: 

• You need to share only one item at a time
• You trust the person you are sending the link to – if they share it with others, those people will be able to access your item.
• You want to have the access expire automatically on a date you choose

Projects

Providing access using a Project will allow your colleagues to view and download the metadata and files for one or more items, leave comments, and, depending on the access you give them, add their own records.

When to use Projects to provide access:

• You want to share one or more items all together
• You want to know exactly who has access at any given time
• You want your colleagues to be able to leave comments